We respect the EU’s General Data Protection Regulations (GDPR) and this policy explains how we collect and treat any information you give us. You won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into agreeing to something you might later regret.
Why we value your privacy
We value your privacy as much as we do our own, so we’re committed to keeping your personal and business information safe. We’re uncomfortable with the information that companies, governments, and other organisations keep on file, so we ask for only the bare minimum from our community members. We’ll never use your personal information for any reason other than why you gave it, and we’ll never give anyone access to it unless we’re forced to by law.
How we collect information
We ask for contact information including your name and email address on our website so that we can reply to your enquiry.
Our website doesn’t use scripts that were designed to track the websites you visit.
We setup cookies to improve your experience when using our website, for instance, by remembering preferences, so you don’t have to keep re-entering your choices when you visit again. None of our cookies can be used to identify you personally. Please read about it in the ‘Cookies’ section below.
We use social media ‘sharing’ buttons which will allow you to share our content on your social media profiles.
We collect your name and email address when you sign up for our newsletter.
What information we hold
- When you contact us by email or through our website, we collect your name, email address, phone number, a social media username, and the company you work for, if you’ve given us that.
- If you sign up for a newsletter, we only collect your name and email address.
- We collect data about your participation activities within the Dance in Conversation forum, e.g. when you read, write, share and evaluate the content. The forum is private and only its members have access to the content you share there. As forum managers we have no intention to do anything with it without your permission. As part of our mission we will be encouraging you to share this content publicly on our blog, so you can expand your online reach if you are keen to do this.
When registering for the forum, you may be asked to enter your name and e-mail address. You may, however, visit our site without registering. Your email address will be verified by you clicking on the link that we’ll send to your email address shortly after your registration.
When registered in the forum and posting, we record the IP address that the post originated from. We also may retain server logs which include the IP address of every request to our server.
Like the street address for your home, an IP address identifies network computers. It helps traffic flow between computers because each one has its own IP address.
If you upload images to the website or the forum, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies are small text files that websites save locally to your computer, which allow sites to store and use information during your visit.
If you visit our login page in the blog, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). When you check out any embedded content on our site, you will be interacting with that content in exactly the same way as if you visited the original website.
These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
Where we store your information
If you sign up for the newsletter, we store your email address in MailChimp, which is the marketing platform we use. When you register for the forum, your information is stored via the forum software we use, Discourse, hosted in our Digital Ocean server. We chose these systems partly for their commitment to security.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What we use your information for
We occasionally use your contact information to send you details of our events and other updates. We may also use your email to send you reminders. When we do, you have the option to unsubscribe from these communications and we won’t send them to you again.
Any of the information we collect from you may be used in one of the following ways:
- To personalize your experience — your information helps us to better respond to your individual needs.
- To improve our site — we continually strive to improve our site offerings based on the information and feedback we receive from you.
- To improve your experience as community member — your information helps us to more effectively support your needs and respond to your requests.
- To send periodic emails — we will use the email address you provided to communicate with you about our events, send reminders, notifications about updates on our site or your activities on the site, respond to your inquiries, requests and questions.
Who’s responsible for your information at our organization
Sergio Acosta and Ieva Kelpsaite, creators of this space, are responsible for the security of your information. You can contact Sergio by email at firstname.lastname@example.org or Ieva at email@example.com if you have any concerns about the information we store.
Who has access to information about you
Only key people have got access to the information that we store about you on our systems. Our management team has full access to the information you provided, whereas individual assistants only have access to limited information that is necessary to do their job.
The steps we take to keep your information private
When we use third party service providers, like cloud services providers for hosting and email management, we only disclose personal information that is necessary for them to provide their service.
The computers we use are all protected by a passcode or fingerprint access. These computers ask for authentication whenever they’re started or after 5 minutes of inactivity. Our mobile devices are also protected by a fingerprint or facial recognition.
Changes to the policy
If we change the contents of this policy, those changes will become effective the moment we publish them on our website.
This document was last updated July 10, 2020.